For condominiums and cooperatives there are a few statutory election guideposts that start with the numbers 60, 40, 35 and 14*.
Sixty (60) days prior to your annual meeting election the first notice must be sent to all unit owners telling them when the annual meeting and election will be held and asking anyone who may be qualified and interested in running for the board to submit a notice of intent.
Forty (40) days prior to the annual meeting/election the notices of intent to run for the board must be received by the association. If that day falls on a weekend or a holiday
you may not extend the deadline. It is the potential candidate’s responsibility to get his/her notice of intent in on time.
Thirty-five (35) days prior to the annual meeting/ election the candidate information sheets must be received by the Association if a candidate chooses to submit one. This document may not exceed one side of one 8 ½” x 11” sheet of paper
and contains information about the candidate. This document may not be altered, redacted, or changed in any way by the Association. The statute provides that the Association is not responsible for its contents.
At least fourteen (14) days prior to the annual meeting the second notice must be mailed which contains the notice and agenda for the meeting, proxies for quorum purposes and for voting on non-election items, and, if there is an election, any candidate information sheets which were timely submitted, the ballot with the names of candidates alphabetized by surname, a large outer envelope with the return address for the association and spaces to indicate the name, unit number and signature of the unit owner and a smaller inner envelope for the ballot. Additional material such as amendments may be included in this mailing. Please note that your bylaws may require a longer second notice period so check your governing documents or consult with your community association counsel to ensure the mailing is being done in a timely manner.
